The Perfect Help Desk Pro

Fredric Paul, Editor in Chief / Community Activist | 7/30/2010 | 41 comments
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Sometimes I think it's got to be one of the worst jobs in the world. IT help desk workers spend their days -- and sometimes nights -- dealing with disgruntled, unhappy, frustrated users who often blame IT for their technology issues. And as the economy tanked, help desk workloads skyrocketed, giving technicians less time to handle more problems.

And yet, there are many hardy, helpful souls who have made a success of IT help desk work, keeping our IT departments humming, and our end users content and productive.

How do they do it? It seems that there are 10 qualities almost always found in the perfect IT help desk staffer. In this, the latest installment in E2's Perfect IT series, we lay them out for you:

1. Knowledge: The first, last, and most important quality for help desk staff is to know what you're doing. If you don't know the technology backwards and forwards, nothing else much matters. All the knowledge bases and social networking connections won't help if the tech doesn't understand the problem and possible solutions.

2. Calmness. Call it what you will, but IT help desk staffers need the ability to keep their cool when things go wrong. People having computer problems often get angry and agitated. Defusing the situation is the first step to solving the problem, and that can require a lot of discretion.

3. Speed. Being able to solve problems is all well and good. But in modern help-desk environments, it's nowhere near enough. The perfect help desk staffer doesn't just solve the problem, she nails it instantly -- and moves on to the next one right away.

4. Attention to detail. Truly keeping the customers satisfied means sweating the details: Making sure every required app is installed and ready to run, that the user has access to the right printer(s), and that they have the right ergonomic setup. Oh, and don't forget to fill out the call log, either.

5. Curiosity. Sometimes, the answer to a problem isn't obvious. The average help desk worker might give up. But the perfect help desk staffer wants to the know the answer and won't stop looking till he finds it.

6. Prioritization. Unfortunately, all help desk calls are not created equal. It's critical to know which problems, and which people, need attention first.

7. Social networking skills. No one can know everything about IT support. But proper use of social networking can help the help desk leverage the knowledge of the entire team. And social media is also a great way to work with end users.

8. Respect. End users can be soooo clueless. But help desk workers still need to treat them -- and their problems -- with an appropriate level of respect. No one likes to be dissed or patronized.

9. A sense of humor. That said, the IT world can be a big, surprising place, and sometimes the only way to maintain your equilibrium is to laugh at it. Just don't let users see you laughing at them.

10. Courage. It may sound funny to mention courage in a blog about IT help desks. But the days can be long, the tasks thankless, and the pressure to cut corners relentless. It takes real strength of character to stand up to all that and still do the the job right.

So here's to you, the perfect -- or nearly perfect -- IT help desk workers. The IT department, and the enterprise, wouldn't be the same without you.

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Fredric Paul   The Perfect Help Desk Pro   8/10/2010 9:16:22 PM
Re: Funny Help Desk Requests
@ The_Phil  I bow to your first hand expertise. Actually, I'm quite impressed. I don't think it's easy.
The_Phil   The Perfect Help Desk Pro   8/10/2010 9:11:38 PM
Re: Funny Help Desk Requests
This is true but I also speak from experience.

I was once a lowly Tech Support guy. As much as I tried to branch out & try other things (I did some training stuff on the side...), management would always fight me & tell me to do the same old thing. 'The script' as you refer to it.

Problem was, I didn't know if they expected this forever or if I'd magically get asked to do something new out of the blue. This is why I took actions into my own hands & did the gruntwork but also rubbed shoulders with people from other dept's & managed to get my feet wet in other things.

But I think I was a little different in that I had my mind made up so I just DID. I didn't really ask (I guess this is the 'trouble' u also refer to...)
Fredric Paul   The Perfect Help Desk Pro   8/10/2010 7:56:28 PM
Re: Funny Help Desk Requests
@ The_Phil  Good advice, but not enough, I don't think. Ambitous help-desk types have got to burnish their sales skills, true, but they also need some way to demonstrate to the decision makers that they can do more than just man the help desk.

At many companies, that's not easy, as they really want help desk employees to just follow the script and not cause trouble. '

 
The_Phil   The Perfect Help Desk Pro   8/10/2010 5:24:34 PM
Re: Funny Help Desk Requests
The workaround to getting pigeon-holed is to stay on top of your craft & staying abreast of the other topics of interest.

So if you're a help desk guy but you want to possibly move into Sales, read up on sales materials in your spare time but be the best help desk pro you can be in the meantime.
Fredric Paul   The Perfect Help Desk Pro   8/6/2010 4:00:00 PM
Re: Funny Help Desk Requests
@ Matt  I don't think it has to be like that. A talented help desk worker could become a supervisor, or even move into onsite customer support or technical sales.

And of course, once you're in the door, you can always try to impress someone and move into a completely unrelated area of the company.

The hard part is that the more scripted the job, the less chance you have to stand out in a good way.
Matthew McKenzie   The Perfect Help Desk Pro   8/6/2010 11:10:44 AM
Re: Funny Help Desk Requests
So here's a question: What is the "way out" for a help desk professional looking to move up in an IT organization. Is there a typical next step to some other part of IT, or is this a case where a "promotion" always involves a pink slip or a trip back to school?
Fredric Paul   The Perfect Help Desk Pro   8/5/2010 6:19:25 PM
Re: Funny Help Desk Requests
Who knew the Pets.com sock puppet is now working in phone tech support?
Matthew McKenzie   The Perfect Help Desk Pro   8/5/2010 1:46:07 PM
Re: Funny Help Desk Requests
Fred, you should patent those ideas. Call it a business process for combining Level One and Level Two tech support.

I've got an image in my head of a room full of support reps, all with Senor Wences hand-puppets working as their "supervisors."
Fredric Paul   The Perfect Help Desk Pro   8/4/2010 8:18:54 PM
Re: Funny Help Desk Requests
I suggest you simply agree to "escalate" their issue, turn away for a moment, and then come back on the line and claim to be a supervisor. Talk into your hand with a deep voice to be more convincing.

Or you could answer the phone the first time with an off-shore accent, then happily escalate callers to your real self and solve their problems.
Nicky48   The Perfect Help Desk Pro   8/4/2010 2:33:36 PM
Re: Funny Help Desk Requests
Exactly Matthew - my company likes to provide the best possible support to our customers and they pay me appropiately. It's difficult to explain that to a customer without appearing as if you are bragging or something. They think because I am the first person that they talk to that I must be way down there on totem pole but it's rather that we are just a small company and all our support people really know their stuff and we have no level 2 concept as such.

The customer ends up being extremely rude to me when I explain that I AM able to help and rather than trusting me and listening to me they just insist on being escalated to 'someone in charge'. It's mind-boggling sometimes. They make the process so much more painful on themselves.

Luckily I deal with a few hundred people a week and 99.9% of them are extremely grateful for our support and very happy. It's just that .1% that can sometimes make you feel like you're a punch bag.

 
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